How to Plan Your Perfect Wedding at The Hideaway
Planning your dream wedding should be as seamless and enjoyable as the celebration itself. At The Hideaway, we provide a step-by-step guide to help you navigate the process with ease, ensuring every detail is thoughtfully considered and beautifully executed. Here’s our ideal wedding planning timeline:
Step 1: Lock in Your Date
The first step to planning your wedding is securing your date at The Hideaway. Once you’ve chosen your perfect date, you’ll have full access to our expert planning resources to help bring your vision to life.
Step 2: The Hideaway Wedding Planning Guide
As soon as you book with us, we’ll send you our comprehensive Wedding Planning Guide, which includes:
Important deadlines
Wedding flow & ceremony site selection
Preferred vendor recommendations
Menu & beverage checklists
Decor guidelines
Estate buyout information
Step 3: Book Your Vendors Early
The best weddings are created with the right team of professionals. We encourage you to secure your photographer, planner, florist, and entertainment providers as soon as possible. Our list of trusted vendors ensures that you’ll have experts who align with your vision and can bring your dream wedding to life.
Step 4: Start with an Engagement Plan
Many couples use their wedding photographer for engagement photos—why not take them at The Hideaway? This is a great opportunity to capture beautiful images while also getting familiar with the venue. You can even pair your engagement shoot with a wedding tasting to sample your menu selections in advance.
Step 5: Stay Organized with Our Planning Tools
To make planning even easier, we provide essential tools and checklists, including:
Third-Party Vendor & Timeline Form
Seating Chart
Cottage Assignment Form
Menu Selection
Bar Package Selection
Cocktail Hour Selections
Ceremony Site & Timeline Coordination
Step 6: Accommodations for Your Guests
For Shared Buyouts, we provide a private booking link to the couple, and they are responsible for sharing it with their guests— we do not distribute the link on their behalf. If you’d like to help reduce costs for your guests, we can facilitate that too!
Guests who wish to extend their stay beyond the wedding weekend can contact our reservations team directly at (340) 642-8400, Monday–Friday, 8 AM–5 PM EST.
Step 7: Stay Inspired & Connected
Get ideas from other couples by browsing our blog and following @thehideawayweddings on Instagram.
